In today’s digital era, hiring decisions are no longer based solely on resumes and interviews. Employers now have access to an incredible amount of information online that can help them verify an applicant’s history and ensure a good fit for the organization. Conducting background checks through the internet has become one of the most efficient and reliable methods to evaluate potential employees, helping businesses reduce hiring risks and build a trustworthy workforce.
A few decades ago, obtaining a background check was a slow and cumbersome process. Employers often had to wait weeks for reports to arrive by mail from third-party vendors. Today, online background check services make the process faster, more accurate, and often more affordable. Many platforms even provide real-time updates as new information becomes available, making it easier for hiring managers to stay informed.
Below is a detailed guide on how to effectively use the internet to perform background checks on employees.
Step 1: Research and Choose a Reliable Background Check Company
The first and most important step is to select a reputable background check provider. Not all companies offer the same level of accuracy or compliance with privacy laws, so it’s essential to do your homework before committing.
Start by exploring multiple websites that specialize in employment screening services. Compare their pricing, features, turnaround times, and the types of checks they offer—such as criminal history, employment verification, credit reports, education verification, or drug screening.
You may also want to look for:
- Compliance with FCRA (Fair Credit Reporting Act) to ensure the company follows legal guidelines.
- Positive client reviews and testimonials that reflect reliability and transparency.
- Integration options with your HR software or applicant tracking system (ATS) for smoother operations.
Choosing the right provider upfront can save you both time and potential legal complications later.
Step 2: Complete the Registration Process
Once you’ve chosen your background check provider, you’ll need to register your business on their website. Most reputable screening companies will require proof that you’re a legitimate employer before granting access to their services.
During registration, you may be asked to:
- Provide your business license or registration number.
- Verify your company address and phone number.
- Submit contact details for verification purposes.
- Pay a one-time registration or account setup fee.
This verification step ensures that sensitive information about applicants is shared only with authorized businesses. Be prepared with your company’s documentation and identification details to complete this step smoothly.
Step 3: Request and Customize Background Checks
After your account is approved, you can start ordering background checks for your candidates. Typically, you’ll enter basic applicant details such as full name, date of birth, Social Security number (if applicable), and consent forms.
Most companies offer several background check packages—ranging from basic identity verification to comprehensive reports that include criminal, employment, and credit histories. Choose the package that best matches the position’s requirements.
For example:
- Basic Package: Ideal for entry-level roles; includes identity and criminal record checks.
- Professional Package: Suitable for mid-level hires; includes employment and education verification.
- Executive Package: Best for senior or sensitive roles; includes credit reports, civil litigation history, and reference checks.
Remember, under the Fair Credit Reporting Act, you must obtain written permission from the candidate before conducting a background check. It’s also important to provide a copy of the report and an opportunity to dispute any inaccurate findings if adverse action is taken based on the results.
Step 4: Review and Interpret the Results
Once the background check is complete, you’ll receive a detailed report outlining the findings. Most online services deliver these reports instantly or within a few business days.
Carefully review the information for accuracy and relevance. Keep in mind that not all negative findings automatically disqualify a candidate—context matters. For instance, a minor traffic violation may not impact a sales or marketing position but could be relevant for a driving job.
It’s best practice to:
- Verify any discrepancies directly with the candidate.
- Consult with your HR or legal team before making a final decision.
- Maintain confidentiality and store all reports securely.
Step 5: Maintain Compliance and Ethical Standards
While online background checks are convenient, they must be conducted responsibly. Employers should follow all applicable laws, including the FCRA, EEOC (Equal Employment Opportunity Commission) guidelines, and local privacy regulations.
Avoid using social media or informal searches as the sole basis for evaluating candidates. Instead, rely on verified background check providers that ensure compliance and accuracy.
Final Thoughts
Using the internet for employee background checks streamlines the hiring process, offering fast, accurate, and legally compliant results. With the right tools and providers, employers can make informed hiring decisions, protect company assets, and foster a safe workplace environment.
By researching your options, registering properly, choosing the right background check package, and maintaining legal compliance, you can confidently leverage online tools to hire with greater assurance and integrity.
